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Billing Supervisor

  • Job Tracking ID: 512763-591722
  • Job Location: Paterson, NJ
  • Job Level: Management
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: February 01, 2018
  • Years of Experience: 5 - 7 Years
  • Starting Date: ASAP

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Job Description:


Catholic Charities





Job Title:                    Billing Supervisor


FSLA:                         Status:     Exempt       


Status:                          FT                       


Reports to:                 Chief Financial Officer


Summary:                  Billing Supervisor shall identify billable services, ensure that all billable services are billed appropriately, collect relevant documents and enter the data in the billing system in a timely manner. 


Qualifications:           A minimum of Bachelor’s Degree with good inter personal, verbal and written skills. Must be a result driven individual with strong attention to detail, ability to prioritize tasks and work under pressure.   Must possess excellent working knowledge of computers (MS Word, EXCEL, etc.).



Job Specific Responsibilities and Duties


Responsibilities and duties are as follows:


  1. Be proactive and collect all billing relevant forms including Case Management, sign-in sheets, co-occurring notes/forms, etc., from clinical/treatment counselors


  1. If clinical team is behind in submitting the required documents ensure to follow-up with those individuals with constant reminders and notify Director of Admissions


  1. Compile all the billable services provided to the clients, be mindful of time constraints and enter the billable services on the NJDMHAS, and NJSAMS billing websites weekly or as necessary


  1. Request vouchers for residential as well as outpatient clients on a daily/monthly basis through NJSAMS


  1. Ensure Adolescent Billing Coordinator inputs billing onto the NJMMIS system when on shift.


  1. From the case management forms compile co-occurring services provided to the clients and input the same on the co-occurring billing website


  1. Act as a liaison and contact NJDAS, NJMMIS, NJSAMS with questions or concerns regarding problems with the billing systems


  1. Document all billed services using MS Excel, etc. and provide weekly reports on the same to the supervisor


  1. Update client roster on a daily basis and post the same on public folders


  1. Follow all Electronic Health Records (EHR) policies.


  1. Assist with other administrative tasks as assigned


Other Responsibilities & Duties


  1. Workweek will consist of five days per week with a minimum of eight hours work per day including one hour for lunch or 30 minutes for lunch and two 15 minute breaks.  Follow all Straight and Narrow policies.


  1. Punch in/out on the employee hand recognition time clock and ensure that all staff on unit follows this procedure


  1. Notify supervisor, prior to shift if unable to work due to sickness or personal emergency


  1. Submit Employee Absence Report to supervisor on day of return to work after taking on or more sick day(s)


  1. Know and enforce Straight & Narrow’s Policies and Procedures


  1. Ensure Policy and Procedure for Critical Incident Reporting is followed when indicated


  1. Complete all Straight & Narrow’s annually required trainings for staff


  1. Attend in-service and other trainings, staff meetings and supervision as scheduled


  1. Attend all meetings of CQI subcommittees of which you are a member and actively participate


  1. Take responsibility for keeping Personnel file updated with regard to filing any new degrees or certificates, getting immunizations/medical test as required and keeping any licenses and/or certificates current


  1. Perform other tasks as necessary or as assigned by a member of Straight & Narrow’s Administration



Americans with Disabilities Act Requirements:

  • Environment Demands and Exposures to Hazards:Normal work routine involves potential exposure to blood, tissues, body fluid, air/surface borne infections and chemicals. Must be familiar with Straight & Narrow’s “Infection Control Policy & Procedure”. Must also attend agency’s annual training which provides information on “Infection Control Procedures”


Essential Physical/Mental Demands:


  1. 1.      Physical Demands:
  • Must be ambulatory
  • Must have visual/hearing acuity



  1. 2.      Mental Demands:
  • Must have verbal ability
  • Must be able to comprehend instructions
  • Must be able to write legibly
  • Must be able to comprehend/interpret charts, diagrams, possess inductive and deductive reasoning


  1. 3.      Manual Dexterity Required:
  • Must possess dexterity, stand, sit, walk, lift and carry twenty pounds for short distances



American with Disabilities Act Statement:

      External and internal applicants as well as position incumbents who become disabled, must be able to perform the essential job specific function (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis




Although Straight & Narrow has attempted to accurately and thoroughly describe this position, Straight & Narrow reserves the right to change the same, including to change, add to or subtract from the duties outlined, within the sole discretion of Straight & Narrow, at any time, with or without advance notice. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “at-will”. The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities




This is to acknowledge that I have reviewed this job description with my supervisor; it has been discussed with me; I understand the performance expected of me; and I also understand that it is my responsibility to comply with this job description as well as any revisions made to it.  In addition, my supervisor has provided me with a signed copy of this job description for my own records









Experience and Skills:

Qualifications:           A minimum of Bachelor’s Degree with good inter personal, verbal and written skills. Must be a result driven individual with strong attention to detail, ability to prioritize tasks and work under pressure.   Must possess excellent working knowledge of computers (MS Word, EXCEL, etc.).




Full Medical benefits, dental and vision,  Retirement savings plan with employer match (403b) Paid Time off and Sick time, eleven (11) paid holidays a year, etc.


Straight & Narrow is EOE.

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