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Part Time Admissions Counselor Intern

  • Job Tracking ID: 512763-605663
  • Job Location: Paterson, NJ
  • Job Level: Mid Career (2+ years)
  • Level of Education: BA/BS
  • Job Type: Full-Time/Regular
  • Date Updated: January 25, 2018
  • Years of Experience: Up to 2 Years
  • Starting Date: ASAP

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Job Description:

Qualifications:           Bachelors Degree with 2 years experience in Human Services with CADC or High School Diploma or GED with 5 years experience in Human Services with CADC. If counselor intern does not have CADC he/she must be actively pursuing CADC and present supervisor with documentation demonstrating progress towards obtaining certification on a quarterly basis.


                                    Good interpersonal, verbal and written skills. Excellent working knowledge of computers.


Job Specific Responsibilities and Duties


  1. Conduct admission to HWH, long-term, short-term residential treatment, Detox, IOP/OP, and Monsignor Wall Clinic
    1. Review and complete all required admission documents
    2. Provide new clients with basic information regarding our services/ programs
    3. Complete required modules in Electronic Health Record (EHR) and NJSAMS such as DMHAS Income Eligibility, Addiction Severity Index, DSM V, and LOCI. Obtain clinical authorization for admission when required.
    4. Forward designated documents to internal departments (e.g. medical department and welfare case manager)
    5. Communicate with program staff regarding completed admissions


  1. Submit all completed admissions documentation to the Director of Admissions for review in a timely manner. Ensure that files are inclusive to include all documentation as required by DMHAS and/or other credentialing entities.


3.      Assist with managing referrals and service inquiries, as assigned, which may  include the following:

a.       Respond to and manage all messages from external and internal sources

b.      Conduct telephone screening interviews with clients seeking treatment at Straight and Narrow.  Complete screening documentation in a comprehensive, consistent, and detail-oriented manner. Request collateral documentation, when appropriate.

c.       Follow-up on pending referrals in a timely manner, and make outreach calls to expedite admission scheduling; document accordingly


4.      Establish and maintain positive, professional interactions and relationships with referrals sources, community stakeholders, and any person or organization making contact with Straight and Narrow.


5.      Assist admissions department with other duties as assigned by Admissions Coordinator and/or Director of Admissions including but not limited to scheduling, case management, completion of preadmission consent forms, and filing.


6.      Participate in supervision, team meetings, and other agency committees as scheduled and/or assigned.


7.      Inform and submit documentation regarding progress towards obtaining CADC/LCADC on a quarterly basis to the Director of Admissions


8.      Follow all Electronic Health Records (EHR) policies.


Other Responsibilities and Duties:


1.      Workweek will consist of five days per week with a minimum of eight hours work per day including one hour for lunch or 30 minutes for lunch and two 15 minute breaks.  Follow all Straight and Narrow policies.

2.      Punch in/out on the employee hand recognition time clock and ensure that all staff on unit follows this procedure.

3.      Notify supervisor, prior to shift if unable to work due to sickness or personal emergency.

4.      Submit Employee Absence Report to supervisor on day of return to work after taking one or more sick day(s).

5.      Know and enforce Straight & Narrow’s Policies and Procedures.

6.      Ensure Policy and Procedure for Critical Incident Reporting is followed when indicated.

7.      Complete all Straight & Narrow’s annually required trainings for staff.

8.      Attend in-service and other trainings, staff meetings and supervision as scheduled.

9.      Attend all meetings of CQI subcommittees of which you are a member and actively participate.

10.  Take responsibility for keeping Personnel file updated with regard to filing any new degrees or certificates, getting immunizations/medical test as required and keeping any licenses and/or certificates current.

11.  Perform other tasks as necessary or as assigned by a member of Straight & Narrow’s Administration.




Americans with Disabilities Act Requirements:

  • Environment Demands and Exposures to Hazards: Normal work routine involves potential exposure to blood, tissues, body fluid, air/surface borne infections and chemicals. Must be familiar with Straight & Narrow’s “Infection Control Policy & Procedure”. Must also attend agency’s annual training which provides information on “Infection Control Procedures”.




Essential Physical/Mental Demands:


1.      Physical Demands:

  • Must be ambulatory
  • Must have visual/hearing acuity


2.      Mental Demands:

  • Must have verbal ability
  • Must be able to comprehend instructions
  • Must be able to write legibly
  • Must be able to comprehend/interpret charts, diagrams, possess inductive and deductive reasoning


3.      Manual Dexterity Required:

  • Must possess dexterity, stand, sit, walk, lift and carry twenty pounds for short distances


American with Disabilities Act Statement:

      External and internal applicants as well as position incumbents who become disabled, must be able to perform the essential job specific function (listed within each job specific responsibility) either unaided or with the assistance of a reasonable accommodation to be determined by the organization on a case by case basis.

Experience and Skills:

Bachelors Degree with 2 years experience in Human Services with CADC or High School Diploma or GED with 5 years experience in Human Services with CADC. If counselor-intern does not have CADC he/she must be actively perusing CADC. Good interpersonal, verbal and written skills. Excellent working knowledge of computers.

***An active CADC is preferred.***

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